A wiki policy is a set of guidelines explaining how the wiki should be used. Here are my recommendations for how the wiki should operate. Feel free to comment/critique.
Anyone, including the public-at-large, should be able to create an ID on this wiki. By default, they won't be able to edit pages. But they will be able to:
Many scout and parents will fall into this category since all they want is to be notified when certain parts of the wiki change.
Each user will be assigned one or more roles. Its best if these match our org structure to some degree. My suggested list is:
There might be a need for more roles later, but this list illustrates the point.
Wiki pages should be stored in meaningful directory names (called
namespaces in wiki terminology). This is just a good practice for any computer. But namespaces also lay the foundation for good security. More on that later.
Here is where the fun begins. With proper access controls, we can restrict who can view or edit in certain namespaces. Let me use an example… Assume that we have 3 main namespaces:
scoutcould edit here. And for child safety reasons, viewing these pages would be restricted to users with a role of
So you can see that we have a range of security controls available to us. All we have to do is carry it out.
There should be 3-5 people who understand the wiki policy as defined here. Further, the policy (policies) should be documented as the site is rolled out so that new administrators can understand the system setup easily.
Again, this is only an illustration. I hope it serves as a basis for discussion.